【ブルームバーグ】APAC Regional Administrative Assistant - Data & Engineering
仕事内容
We’ll Trust You To
Perform administrative activities, manage calendars and travel, and take ownership for helping senior leaders within the region deliver against their priorities.
Initiate continuous improvement of administrative processes and procedures to improve efficiency and effectiveness.
Plan for regional events and visitors including arranging business critical internal/external events across departments, for example: town halls, booking auditoriums/training rooms, travel arrangements, itineraries, accommodations, visiting speakers, etc.
Maintain a shared events calendar and send reminders as relevant. You will plan internal events and meetings; greets visitors and guests, and provide outstanding customer service.
Compile, edit and issue special reports, documents, presentations, organization charts, correspondence, etc and other documents as requested. You will work directly with the individuals involved in the process to collect relevant information. In addition, you will take notes/minutes of meetings to be shared with various partners
Be responsible for different communication tasks such as ensuring information and related updates are shared with the relevant audiences. You will play a significant role to ensure communication is shared across the regions, to other administrative assistants, and actively participate in a global admin forum.
Be a point of contact for internal/external enquiries, initiate action and make judgments about the urgency of arising issues. You will provide confidential support to individual executives and/or management team members.
Assist with ad hoc projects as needed
応募資格(必須経験など)
You’ll Need To Have
7+ years of experience relevant to office managers, administrative assistant and related fields
Professional working fluency for both English and Japanese
Technical proficiency in Google Office Suite (Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint) and collaborating with others using these tools
Ability to manage multiple tasks and deadlines
Experience in prioritizing work and acting as a sound gate keeper for the senior managers that you support
Excellent writing, oral communication, and presentation skills with a strong confidence in communicating with senior management
Broad knowledge of business processes and prior work supporting complex organizations, including global and remote teams
Proven track record in successfully working with and supporting senior level business managers and global partners
Resourcefulness and an ability to take a proactive approach in the role
Ability to work independently on initiatives with little oversight
Exceptional interpersonal skills