【JPモルガン・アセット・マネジメント】Executive Assistant, Technology, Corporate & Investment Banking
仕事内容
JOB DESCRIPTION
A successful Executive Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization.
We are looking to hire a top performing Executive Assistant as the Executive Assistant for CIB technology senior managers You will represent the managers/group with professional courtesy and acumen, and deliver flawless output, including interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. In this role, you will need to work well in a team environment.
You will be 100% relied upon to manage and take responsibility for your stakeholders’ diary, travel, expense management and everyday needs. You will require minimal direction whilst utilizing your strong attention to detail to navigate support for the group.
JOB DESCRIPTION
A successful Executive Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization.
We are looking to hire a top performing Executive Assistant as the Executive Assistant for CIB technology senior managers You will represent the managers/group with professional courtesy and acumen, and deliver flawless output, including interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. In this role, you will need to work well in a team environment.
You will be 100% relied upon to manage and take responsibility for your stakeholders’ diary, travel, expense management and everyday needs. You will require minimal direction whilst utilizing your strong attention to detail to navigate support for the group.
Job responsibilities:
Internal/external (local regulators) coordination support as a point of contact for CIB Japan Tech Management:
1) Interview coordination with control functions and document preparation support.
2) Document preparation support including data aggregation and necessary follow ups, and meeting coordination with respective committee’s secretaries.
Maintaining department’s records:
Liaison for policy/org change process with control functions based on oversighting managers, internal annual control review coordination, record management such as org chart, phone directory, seating map update, distribution list update, signing authority etc.
Calendar management and associated tasks such as booking conference rooms, audio visual equipment, documentation, meeting scheduling etc.
Arrangement of meetings for visitor(s), management meetings and assist or leading event organization.
Personnel on-boarding and off-boarding coordination, including logistics for new staff
応募資格(必須経験など)
Required qualifications, capabilities, and skills:
At least of 5 years experience on Executive Assistant or Executive Assistant-related job in finance or related industry
Excellent interpersonal and communication skills with experience working with a variety of cultures.
Strong organizational skills, meticulous with details and able to work under high pressure and tight deadlines.
Able to work with a high degree of autonomy as well as part of a team.
Experience in managing relationships across all levels.
Strong proficiency in both written and spoken Japanese and English
Strong Microsoft Office skills